Posting Language
Title
Authorize a contract for Autodesk suite of products and services for all City departments with DLT Solutions LLC d/b/a DLT Solutions, for an initial term of two years with up to three 1-year extension options in an amount not to exceed $2,000,000. Funding: $400,000 is available in the Operating Budgets of various City departments. Funding for the remaining contract term is contingent upon available funding in future budgets.
Body
Lead Department
Austin Financial Services.
Client Department(s)
All City Departments.
Fiscal Note
Funding in the amount of $400,000 is available in the Fiscal Year 2025-2026 Operating Budgets of various City departments.
Funding for the remaining contract term is contingent upon available funding in future budgets.
Procurement Language:
Multiple contractors within this cooperative purchasing program were reviewed for these goods and services. Austin Financial Services has determined this contractor best meets the needs of various City departments to provide these goods and services required for the City.
MBE/WBE:
Cooperative Agreement contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established.
For More Information:
Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500.
Additional Backup Information:
This contract provides access to the Autodesk suite of products and services, including software licenses, maintenance, and technical support. These products and services are used to create detailed designs and drawings, edits to AutoCAD drawings, installation of critical communications, and cloud-based design collaboration, design management software, and document management that centralizes project information and streamlines project management.
The contract will replace three expiring contracts for various Autodesk products and services. Combining these contracts will allow the City to increase effectiveness of contract monitoring, negotiate lower costs on products and services, and save the City time and money. The estimated spend is consistent with the departmental spend of existing contracts. Autodesk can be procured through multiple resellers, but all governmental purchases must be handled through DLT Solutions LLC. The recommended contractor is the current provider for these goods and services.
The Texas Department of Information Resources is a cooperative purchasing association recognized under Texas procurement statutes. Cooperative associations, themselves or using a lead government, competitively solicit and award contracts that are eligible for use by other qualified state and local governments. Due to their substantial volumes, larger than any one government could achieve independently, cooperative contracts routinely include superior terms, conditions, and pricing. Use of cooperative contracts also results in lower administrative costs and time savings.
If this contract is not approved, the City will not have access to Autodesk products and services.
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Contract Details: |
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Contract Term |
Length of Term |
Contract Authorization |
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Initial Term |
2 years |
$800,000 |
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Optional Extension 1 |
1 year |
$400,000 |
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Optional Extension 2 |
1 year |
$400,000 |
|
Optional Extension 3 |
1 year |
$400,000 |
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Total |
5 years |
$2,000,000 |
Note: Contract Authorization amounts are based on the City’s estimated annual usage.