Posting Language
Title
Authorize a contract for uniform and shop towel rental and laundering services for all City departments with Cintas Corporation No. 2 d/b/a Cintas Fire 636525 or Cintas First Aid & Safety or Cintas, for an initial term of two years in an estimated amount of $750,000 with up to three one-year extension options each in an estimated amount of $375,000 for a total contract amount not to exceed $1,875,000. Funding: $675,000 is available in the Fiscal Year 2026-2027 Operating Budget of Austin Fleet Mobility Services. $1,200,000 is available in the Fiscal Year 2026-2027 Operating Budgets of various City departments. Funding for the remaining contract term is contingent upon available funding in future budgets.
Body
Lead Department
Austin Financial Services.
Client Department(s)
All City Departments.
Fiscal Note
Funding in the amount of $675,000 is available in the Fiscal Year 2026-2027 Operating Budget of Austin Fleet Mobility Services.
Funding in the amount of $1,200,000 is available in the Fiscal Year 2026-2027 Operating Budgets of various City departments.
Funding for the remaining contract term is contingent upon available funding in future budgets.
Procurement Language:
Multiple cooperative purchase programs were reviewed for these services. Austin Financial Services has determined this contractor best meets the needs of the various City departments to provide these services required for the City.
MBE/WBE:
Cooperative Agreement contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established.
For More Information:
Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500.
Additional Backup Information:
The contract will provide uniform and shop towel rental and laundering services for various City departments. This will ensure that field staff maintains a reliable source to clean their uniforms and towels, which may be soiled with construction-related materials, in a safe and environmentally appropriate manner. The recommended contractor uses a U.S. Environmental Protection Agency-recommended and approved process to handle the contaminants that are produced from washing the uniforms and towels.
The contract will replace an existing contract which expires on November 27, 2026. The requested authorization amount was determined using departmental estimates based on historical spend and anticipated future usage. The recommended contractor is the current provider for these services.
Omnia Partners is a cooperative purchasing association recognized under Texas procurement statutes. Cooperative associations, themselves or using a lead government, competitively solicit and award contracts that are eligible for use by other qualified state and local governments. Due to their substantial volumes, larger than any one government could achieve independently, cooperative contracts routinely include superior terms, conditions, and pricing. Use of cooperative contracts also results in lower administrative costs and time savings.
If the contract is not secured, employees will have to clean their uniforms and towels using local commercial laundry facilities or home washers and dryers. This could potentially create an environmental hazard because grease, oil, and other lubricants washed out of the clothes would drain into and contaminate the wastewater system.
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Contract Details: |
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Contract Term |
Length of Term |
Contract Authorization |
|
Initial Term |
2 years |
$750,000 |
|
Optional Extension 1 |
1 year |
$375,000 |
|
Optional Extension 2 |
1 year |
$375,000 |
|
Optional Extension 3 |
1 year |
$375,000 |
|
Total |
5 years |
$1,875,000 |
Note: Contract Authorization amounts are based on the City’s estimated annual usage and may be more or less in the initial term and in each exercised optional extension; however, the total contract amount will not exceed $1,875,000.