Posting Language
Title
Authorize execution of a cooperative contract for the Transportation and Public Works Department for maintenance, repair, and operation equipment, supplies and services through Sourcewell for an initial term of one year with up to four 1-year extension options in an amount not to exceed $750,000. Funding: $150,000 is available in the Transportation and Public Works Operating Budget, funding for the remaining contract term is contingent upon available funding in future budgets.
Body
Lead Department
Financial Services Department.
Client Department(s)
Transportation Public Works Department.
Fiscal Note
Funding in the amount of $150,000 is available in the Fiscal Year 2024-2025 Operating Budget of Transportation and Public Works.
Funding for the remaining contract term is contingent upon available funding in future budgets.
Purchasing Language:
Multiple cooperative purchase programs were reviewed for these goods and the Financial Services and Transportation and Public Works Departments have determined this contractor best meets the needs of Transportation and Public Works to provide these goods required for the City.
MBE/WBE:
Cooperative Agreements are exempt from City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program) therefore, no subcontracting goals were established.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500.
Additional Backup Information:
This contract will provide essential construction and contractor-grade supplies, equipment, and tools used by the Transportation and Public Works department to repair and maintain their facilities and equipment throughout the City.
This is a new contract. The requested authorization amount was determined using departmental estimates based on historical spend and anticipated future usage.
Sourcewell is a cooperative purchasing association recognized under Texas procurement statutes. Cooperative associations, themselves or using a lead government, competitively solicit and award contracts that are eligible for use by other qualified state and local governments. Due to their substantial volumes, larger than any one government could achieve independently, cooperative contracts routinely include superior terms, conditions, and pricing. Use of cooperative contracts also results in lower administrative costs and time savings.