Posting Language
Title
Authorize a contract for prefabricated and blank aluminum signs for all City departments with Vulcan Inc. d/b/a Vulcan Aluminum, Vulcan Signs, Vulcan Metal Stampings, for an initial term of two years and up to three one-year extension options for a total contract amount not to exceed $3,734,400. Funding: $466,800 is available in various City departments’ Operating Budgets. Funding for the remaining contract term is contingent upon available funding in future budgets.
Body
Lead Department
Financial Services Department.
Client Department(s)
All City Departments.
Fiscal Note
Funding in the amount of $466,800 is available in the Fiscal Year 2024-2025 Operating Budgets of various City departments.
Funding for the remaining contract term is contingent upon available funding in future budgets.
Purchasing Language:
The Financial Services Department issued an Invitation for Bids solicitation IFB 5000 TJP1009 for these goods. The solicitation was issued on September 23, 2024, and closed on October 15, 2024. Of the five offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=140994.
MBE/WBE:
This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation.
Additional Backup Information:
This contract will provide retroreflective blank aluminum and prefabricated traffic signs. The Federal Manual of Uniform Traffic Control Devices mandates that all traffic signs must maintain a minimum level of retro reflectivity to ensure adequate visibility at night. The City’s sign program is responsible for the installation and maintenance (replacement, cleaning, etc.) of traffic signs that provide for the orderly movement of all road users, including pedestrians and bicyclists, on streets, highways, bikeways, and private roads open to public travel.
This contract will replace a current contract that expires March 18, 2025. The requested authorization amounts for the contract were determined using departmental estimates and historical spending. The recommended contractor is the current provider for these goods.
If a contract is not secured, it would affect the City’s ability to meet vital timelines to install and maintain traffic signs resulting in the City being out of compliance with Federal regulations.