Posting Language
Title
Authorize contracts for swimming pool chemicals, supplies, equipment, and maintenance services for Austin Parks and Recreation with BuyBoard Purchasing Cooperative, for an initial term of one year with up to four 1-year extension options in an amount not to exceed $6,250,000. Funding: $208,333 is available in the Operating Budget of Austin Parks and Recreation. Funding for the remaining contract term is contingent upon available funding in future budgets.
Body
Lead Department
Austin Financial Services.
Client Department(s)
Austin Parks and Recreation.
Fiscal Note
Funding in the amount of $208,333 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Parks and Recreation.
Funding for the remaining contract term is contingent upon available funding in future budgets.
Procurement Language:
Multiple cooperative purchase programs were reviewed for these goods and services. Austin Financial Services and Austin Parks and Recreation have determined these contractors best meet the needs of Austin Parks and Recreation to provide these goods and services required for the City.
MBE/WBE:
This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods and services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established.
For More Information:
Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500.
Additional Backup Information:
These contracts will provide a variety of swimming pool products and equipment as well as maintenance and repair services needed to support City operations. The City manages over forty-five swimming pools and splash pads. The contract includes essential maintenance services required for legal operation, such as water quality management, mechanical system upkeep, chemical balancing, filtration, pump repair, and safety compliance.
These contracts will replace existing contracts expiring on June 30, 2026. The requested authorization amount was determined using departmental estimates based on historical spend and future usage.
The Texas Association of School Boards Inc. (BuyBoard) cooperative is a cooperative purchasing association recognized under Texas procurement statutes. Cooperative associations, themselves or using a lead government, competitively solicit and award contracts that are eligible for use by other qualified state and local governments. Due to their substantial volumes, larger than any one government could achieve independently, cooperative contracts routinely include superior terms, conditions, and pricing. Use of cooperative contracts also results in lower administrative costs and time savings.
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Contract Details: |
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Contract Term |
Length of Term |
Contract Authorization |
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Initial Term |
1 year |
$1,250,000 |
|
Optional Extension 1 |
1 year |
$1,250,000 |
|
Optional Extension 2 |
1 year |
$1,250,000 |
|
Optional Extension 3 |
1 year |
$1,250,000 |
|
Optional Extension 4 |
1 year |
$1,250,000 |
|
Total |
5 years |
$6,250,000 |
Note: Contract Authorization amounts are based on the City’s estimated annual usage.
If the contract is not approved, the City will be unable to safely operate its public swimming pools and splash pads in compliance with state health codes.