Posting Language
Title
Authorize a contract for Hexagon enterprise asset management software and services for Austin Water with Thundercat Technology, LLC, for a term of one year in an amount not to exceed $217,280. Funding: $144,814 is available in the Capital Budget of Austin Water, and $72,466 is available in the Operating Budget of Austin Water.
Body
Lead Department
Financial Services Department.
Client Department(s)
Austin Water.
Fiscal Note
Funding in the amount of $144,814 is available in the Capital Budget of Austin Water.
Funding in the amount of $72,466 is available in the Fiscal Year 2024-2025 Operating Budget of Austin Water.
Purchasing Language:
Multiple cooperative purchase programs were reviewed for these goods and services. The Financial Services Department and Austin Water have determined this contractor best meets the needs of the Austin Water to provide these goods and services required for the City.
MBE/WBE:
Cooperative Agreement contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500.
Council Committee, Boards and Commission Action:
July 16, 2025 - To be reviewed by the Water and Wastewater Commission.
Additional Backup Information:
The contract will provide additional licensing, maintenance, and support services for Hexagon Enterprise Asset Management currently used by Austin Water to manage treatment plant assets. Austin Water currently has licenses for up to 35 users concurrently using the system. Increased use of the software by staff has created the need for more licenses. The existing contract will expire in late 2026. This additional contract will add the needed licenses until a new contract is secured, combining all department needs into a single contract.
The Omnia Partners cooperative purchasing association recognized under Texas procurement statutes. Cooperative associations, themselves or using a lead government, competitively solicit and award contracts that are eligible for use by other qualified state and local governments. Due to their substantial volumes, larger than any one government could achieve independently, cooperative contracts routinely include superior terms, conditions, and pricing. Use of cooperative contracts also results in lower administrative costs and time savings.
A delay in contract approval could impact Austin Water operational duties.