Posting Language
Title
Authorize negotiation and execution of a contract for cloud website hosting services with Amazon Web Services, Inc., for up to five years for a total contract amount not to exceed $2,300,000.
[Note: This procurement was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program). For the services required for this procurement, there were no subcontracting opportunities therefore, no subcontracting goals were established].
Body
Lead Department
Financial Services Department.
Client Department(s)
All City Departments.
Fiscal Note
Funding in the amount of $592,000 is available in the Fiscal Year 2023-2024 Operating Budget of various City departments.
Funding for the remaining contract term is contingent upon available funding in future budgets.
Purchasing Language:
Multiple cooperative purchase programs were reviewed for these services. The Financial Services Department has determined this contractor best meets the needs of the client departments to provide these services required for the City.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500.
Additional Backup Information:
This contract will provide Amazon Web Services to support current and future cloud resource needs for the City. This contract will provide services such as on-demand self-service with and without human intervention, resource pooling to support multiple users, rapid elasticity for dynamic environments, and measured service for automated network traffic management. Utilizing Amazon Web Services will allow the City to continue moving resources into this environment to support the City’s long-term cloud strategy.
The State of Texas Department of Information Resources cooperative is a cooperative purchasing association recognized under Texas procurement statutes. Cooperative associations, themselves or using a lead government, competitively solicit and award contracts that are eligible for use by other qualified state and local governments. Due to their substantial volumes, larger than any one government could achieve independently, cooperative contracts routinely include superior terms, conditions, and pricing. Use of cooperative contracts also results in lower administrative costs and time savings.
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Contract Details: |
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Contract Term |
Length of Term |
Contract Authorization |
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Initial Term |
3 years |
$1,516,000 |
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Optional Extension 1 |
1 year |
$392,000 |
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Optional Extension 2 |
1 year |
$392,000 |
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Total |
5 years |
$2,300,000 |
Note: Contract Authorization amounts are based on the City’s estimated annual usage.