Posting Language
Title
Authorize execution of cooperative contracts for park and playground equipment, installation, and maintenance services through BuyBoard for Austin Parks and Recreation and Austin Transportation and Public Works, for an initial term of one year with up to four one-year extension options in an amount not to exceed $45,000,000. Funding: $2,985,000 is available in the Capital Budget of Austin Parks and Recreation. $15,000 is available in the Capital Austin Transportation and Public Works. Funding for the remaining contract term is contingent upon available funding in future budgets.
Body
Lead Department
Austin Financial Services.
Client Department(s)
Austin Parks and Recreation
Austin Transportation and Public Works.
Fiscal Note
Funding in the amount of $2,985,000 is available in the Capital Budget of Austin Parks and Recreation.
Funding in the amount of $15,000 is available in the Capital Austin Transportation and Public Works.
Funding for the remaining contract term is contingent upon available funding in future budgets.
Procurement Language:
Multiple cooperative purchase programs were reviewed for these goods and services. Austin Financial Services and Austin Parks and Recreation have determined these contractors best meet the needs of Austin Parks and Recreation to provide these goods and services required for the City.
MBE/WBE:
Cooperative Agreements are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established.
For More Information:
Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500.
Additional Backup Information:
These contracts will provide a variety of park, playground, recreation, and field lighting products and equipment as well as
installation and repair services needed to support City operations. The contractors will provide maintenance, repair, and improvements to existing park facilities as well as installation of new park and playground equipment. The City manages over 380 parks and 25 recreation centers. Ongoing maintenance, non-construction repairs, equipment, and supplies are needed to ensure the facilities remain operational for public use.
These contracts will replace existing contracts expiring on June 30, 2026. The requested authorization amount was determined using departmental estimates based on historical spend and future usage.
The Texas Association of School Boards Inc. (BuyBoard) cooperative is a cooperative purchasing association recognized under Texas procurement statutes. Cooperative associations, themselves or using a lead government, competitively solicit and award contracts that are eligible for use by other qualified state and local governments. Due to their substantial volumes, larger than any one government could achieve independently, cooperative contracts routinely include superior terms, conditions, and pricing. Use of cooperative contracts also results in lower administrative costs and time savings.
If this contract is not approved, Delayed maintenance and repairs to playground equipment and park infrastructure could create safety hazards for residents and increase the City's liability exposure, reducing service levels for the Austin community that depends on these facilities.
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Contract Details: |
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Contract Term |
Length of Term |
Contract Authorization |
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Initial Term |
1 year |
$9,000,000 |
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Optional Extension 2 |
1 year |
$9,000,000 |
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Optional Extension 3 |
1 year |
$9,000,000 |
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Optional Extension 4 |
1 year |
$9,000,000 |
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Optional Extension 5 |
1 year |
$9,000,000 |
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Total |
5 years |
$45,000,000 |
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Note: Contract Authorization amounts are based on the City’s estimated annual usage.