Posting Language
Title
Authorize a contract for basin descaling and debris removal services for Austin Water with Meylan Enterprises, Inc. for an initial term of two years, with three 1-year extension options, for a total contract amount not to exceed $4,800,000. Funding: $420,000 is available in Austin Water’s Operating Budget, funding for the remaining contract term is contingent upon available funding in future budgets.
Body
Lead Department
Financial Services Department.
Client Department(s)
Austin Water.
Fiscal Note
Funding in the amount of $420,000 is available in the Fiscal Year 2024-2025 Operating Budget of Austin Water.
Funding for the remaining contract term is contingent upon available funding in future budgets.
Purchasing Language:
The Financial Services Department issued an Invitation for Bids (IFB) 2200 MLJ1028 for these services. The solicitation was issued on January 13, 2025, and closed on February 18, 2025. The recommended contractor submitted the only responsive offer. A complete solicitation package, including a tabulation of the bid received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=142019
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MBE/WBE:
This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation.
Council Committee, Boards and Commission Action:
June 18, 2025 - Recommended by the Water and Wastewater Commission on an 11-0 vote.
Additional Backup Information:
This contract will remove accumulated scale and zebra mussels from the upflow clarifier mechanisms at the Ullrich and Handcox Water Treatment Plants. These plants utilize a lime-softening process to deliver drinking water to the City. Scale forms on all submerged surfaces of the clarifiers due to operation, reducing efficiency.
This contract will replace a contract which expires September 8, 2025. The recommended contractor is the current provider for these services. The requested authorization amounts were determined using departmental estimates based on historical spending.
A delay in contract approval could impact the City’s ability to provide drinking water to utility customers.