Posting Language
Title
Authorize a contract for electronic warrants cloud-based software and services to streamline warrant coordination and processing for Austin Police with Tyler Technologies Inc., for an initial term of one year with up to four one-year extension options in an amount not to exceed $575,000. Funding: $90,000 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Police. $94,500 is available in the Fiscal Year 2026-2027 Operating Budget of Austin Police. Funding for the remaining contract term is contingent upon available funding in future budgets.
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Lead Department
Austin Financial Services.
Client Department(s)
Austin Police.
Fiscal Note
Funding in the amount of $90,000 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Police.
Funding in the amount of $94,500 is available in the Fiscal Year 2026-2027 Operating Budget of Austin Police
Funding for the remaining contract term is contingent upon available funding in future budgets.
Procurement Language:
Sole Source.
MBE/WBE:
Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established.
For More Information:
Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500.
Additional Backup Information:
The contract will provide Austin Police with access to CloudGavel, an electronic warrants cloud-based software and services to streamline warrant coordination and processing while maximizing law enforcement officers' availability for public safety operations. CloudGavel is a criminal justice information services-compliant software platform that allows officers to remotely initiate, document, and submit a state-specific warrant to a duty judge for review and electronic approval. Warrants in the platform are shared between entities such as law enforcement, judicial officers, and prosecutors, eliminating laborious data entry and reducing errors, especially during high-volume periods and overnight hours. The software also offers integrated video conferencing for administrative oaths for required affidavits.
Tyler Technologies, Inc. is the sole provider of this proprietary system. No other contractor possesses the unique integrations, specialized knowledge, or licensing rights necessary to maintain and enhance the system.
The contract will replace the existing contract which expires on September 30, 2026. The requested authorization is based on departmental estimates of future needs. The recommended contractor is the current provider of these services.
If this contract is not approved, the use of CloudGavel software and services will be discontinued, disrupting current police procedures and magistrate workflows.
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Contract Details: |
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Contract Term |
Length of Term |
Contract Authorization |
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Initial Term |
1 year |
$90,000 |
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Optional Extension 1 |
1 year |
$111,000 |
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Optional Extension 2 |
1 year |
$118,000 |
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Optional Extension 3 |
1 year |
$125,000 |
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Optional Extension 4 |
1 year |
$131,000 |
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Total |
5 years |
$575,000 |
Note: Contract Authorization amounts are based on the City’s estimated annual usage.