Posting Language
Title
Authorize execution of three contracts for brush and bulk collection and compost hauling services with Aftermath Disaster Recovery, Inc., DRC Emergency Services, Inc., and Irep LLC, each for a term of five years in amounts not to exceed $15,000,000, divided among the contractors.
[Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established].
Body
Lead Department
Financial Services Department.
Client Department(s)
Austin Resource Recovery.
Fiscal Note
Funding in the amount of $169,000 is available in the Fiscal Year 2023-2024 Operating Budget of Austin Resource Recovery.
Funding for the remaining contract term is contingent upon available funding in future budgets.
Purchasing Language:
The Financial Services Department issued an Invitation for Bids (IFB) 1500 SLW1081 for these services. The solicitation was issued on October 23, 2023, and closed on November 14, 2023. Of the five offers received, the recommended contractors submitted the lowest responsive offers. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. This information can currently be found at: https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=139728.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation.
Council Committee, Boards and Commission Action:
February 14, 2024 - Recommended by the Zero Waste Advisory Commission on a 6-0 vote.
Additional Backup Information:
These contracts will provide Austin Resource Recovery (ARR) with supplemental brush and bulk material removal, hauling services within the ARR service area. The contractors will also dispose of the material at a designated disposal site or approved facilities. The contractors are responsible for obtaining and providing all materials, equipment, supplies, labor, and other services essential to fulfill the requirements of the contract.
ARR requires the flexibility to reallocate staff resources to core collection services. Without this supplemental contract, the City could see an increase in illegal dumping of materials creating a health and safety concern as dump sites attract rodents, mosquitoes, and other pests. Additionally, a lack of brush removal could create an increased wildfire threat to the community. Having a contract in place will allow for current program service levels to continue, give ARR the ability to allocate resources where needed, and help reduce the number of individual vehicle trips to the compost processor during high-volume months.
These contracts will replace a current short-term contract for the longer-term contract need for these services. The requested authorization amount was determined using departmental estimates based on historical spend and anticipated future usage. DRC Emergency Services, Inc. was the previous provider of these services. Aftermath Disaster Recovery, Inc. is a certified Historically Underutilized Business.