Posting Language
Title
Authorize a contract for the ATX Floods application, the City’s public flood monitoring and low water crossing alert platform, for Austin Watershed Protection with The Sanborn Map Company, Inc., for an initial term of two years in an estimated amount of $685,647 with up to three one-year extension options each in variable amounts for a total contract amount not to exceed $1,212,200. Funding: $1,212,200 is available in the Capital Budget of Austin Watershed Protection.
Body
Lead Department
Austin Financial Services.
Client Department(s)
Austin Watershed Protection.
Fiscal Note
$1,212,200 is available in the Capital Budget of Austin Watershed Protection.
Procurement Language:
Austin Financial Services issued a Request for Proposals solicitation RFP 6300 PLS3021 for these services. The solicitation was published on March 16, 2026, and closed on April 14, 2026. Of the 10 offers received, the proposal submitted by the recommended contractor represented best value to the City based on the solicitation’s evaluation criteria. A complete solicitation package, including a log of offers received, is available for viewing on the City’s website. This information can currently be found at: https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=14378.
MBE/WBE:
This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established.
For More Information:
Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation.
Additional Backup Information:
This contract is for development, implementation and support services for the ATX Floods web application. ATX Floods is a partnership between Austin Watershed Protection, Capital Area Council of Governments, and participating partner counties and communities. This project delivers a high-performance, dynamically scalable, and highly available solution capable of handling peak loads during severe weather and flood events. ATX Floods is a public-facing platform and key component of the City’s Flood Early Warning System. This critical public safety web application displays camera feeds at low water crossings in the greater Austin area, near real-time information on local flooding conditions and dangerous road conditions and closures due to high water levels. The website allows residents and visitors to monitor flood-related updates, helping them make informed decisions about travel and safety during severe weather events. ATX Floods is frequently referenced by local Austin news agencies as a trusted source for the conditions of low water crossings.
This contract supports the City’s goals by protecting the lives and property of Austin residents by reducing the impacts of flooding. It will improve situational awareness at flood-prone road crossings, help provide timely information to the public, and support community preparedness and resiliency. The request will also help improve coordination and resources needed to prepare for and respond to flood events, including maintaining effective evacuation routes and procedures for areas at risk of flooding.
The current contract will expire January 29, 2028. The recommended contractor for the new contract is not the current provider for these services.
An evaluation team with expertise in this area evaluated the offers and scored The Sanborn Map Company, Inc. as the best to provide these services based on project concept and solution, demonstrated applicable experience and price.
This request allows for the development of a contract with a qualified offeror selected by Council. If the City is unsuccessful in negotiating a satisfactory contract with the selected offeror, negotiations will cease with that provider. Staff will return to Council so that another qualified offeror may be selected, authorizing new contract negotiations.
If the contract is not approved, the public could lose a vital communication tool for real-time information on local flooding conditions and dangerous road conditions and closures impacting public safety.
The project scope includes existing partner jurisdictions in the greater Austin area beyond the City limits that also utilize the website.
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Contract Details: |
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Contract Term |
Length of Term |
Contract Authorization |
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Initial Term |
2 years |
$685,647 |
|
Optional Extension 1 |
1 year |
$172,519 |
|
Optional Extension 2 |
1 year |
$175,459 |
|
Optional Extension 3 |
1 year |
$178,575 |
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Total |
5 years |
$1,212,200 |
Note: Contract authorization amounts are based on the City’s estimated annual usage and may be more or less in the initial term and in each exercised optional extension; however, the total contract amount will not exceed $1,212,200.