Posting Language
Title
Authorize a contract for Infoblox network management platform, software licenses and related services with Freeit Data Solutions Inc, for an initial term of one year for an estimated amount of $340,000 with up to four one-year extension options in variable amounts for a total contract amount not to exceed $2,415,000. Funding: $250,000 is available in the Operating Budget of Austin Energy. $90,000 is available in the Operating Budget of Austin Technology Services. Funding for the remaining contract term is contingent upon available funding in future budgets.
Body
Lead Department
Austin Financial Services.
Client Department(s)
All City Departments.
Fiscal Note
Funding in the amount of $250,000 is available in the Fiscal Year 2026-2027 Operating Budget of Austin Energy.
Funding in the amount of $90,000 is available in the Fiscal Year 2026-2027 Operating Budget of Austin Technology Services.
Funding for the remaining contract term is contingent upon available funding in future budgets.
Procurement Language:
Multiple cooperative purchase programs were reviewed for these services. Austin Financial Services has determined this contractor best meets the needs of the departments to provide these services required for the City.
MBE/WBE:
Cooperative Agreement contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established.
For More Information:
Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500.
Additional Backup Information:
The contract will provide ongoing maintenance, software licensing, and technical support for Infoblox, the City's core network management platform. Infoblox delivers critical network services, including Dynamic Host Configuration Protocol, which automatically assigns IP addresses to network-connected devices, and IP Address Management, which centrally manages and tracks IP addresses across City Public Safety sites and data centers. Together these services ensure devices can securely connect to the network, reliably access business applications, and communicate across departments while maintaining a stable, secure network infrastructure. This contract supports the City’s goal of maintaining secure, reliable technology operations essential for Public Safety staff and municipal functions.
This contract will replace and consolidate two contracts, one for Austin Technology Services that expires December 10, 2026, and one for Austin Energy that expires July 20, 2027. The requested authorization amount was determined using departmental estimates based on historical spend and anticipated future growth. The recommended contractor is the current provider for these services.
Cooperative associations, themselves or using a lead government, competitively solicit and award contracts that are eligible for use by other qualified state and local governments. Due to their substantial volumes, larger than any one government could achieve independently, cooperative contracts routinely include superior terms, conditions, and pricing. Use of cooperative contracts also results in lower administrative costs and time savings.
Failure to execute this contract will result in a loss of software support, security updates, and maintenance for the City's Infoblox platform increasing operational risk, including network downtime, extended resolution times, and security vulnerabilities across critical Public Safety and operational systems.
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Contract Details: |
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Contract Term |
Length of Term |
Contract Authorization |
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Initial Term |
1 year |
$340,000 |
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Optional Extension 1 |
1 year |
$465,000 |
|
Optional Extension 2 Optional Extension 3 Optional Extension 4 |
1 year 1 year 1 year |
$500,500 $536,000 $573,500 |
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Total: |
5 years |
$2,415,000 |
Note: Contract authorization amounts are based on the City’s estimated annual usage and may be more or less in the initial term and in each exercised optional extension; however, the total contract amount will not exceed $2,415,000.