Posting Language
Title
Authorize negotiation and execution of ten professional services contracts for engineering services for the 2024 Large Scale Water and Wastewater Facilities Engineering Services Rotation List with Jacobs Engineering Group, Inc.; Kennedy Jenks Consultants, Inc.; CDM Smith, Inc.; CAS Consulting and Services, Inc.; Hazen & Sawyer DPC; HDR Engineering, Inc.; AECOM Technical Services, Inc.; Carollo Engineers, Inc.; Freese & Nichols, Inc.; and CP&Y, Inc., d/b/a STV Infrastructure, for total contract amounts not to exceed $38,500,000.00, divided among the firms.
[Note: This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 8.05% MBE and 2.36 WBE participation].
Body
Lead Department
Financial Services Department.
Managing Department
Austin Water.
Amount and Source of Funding
Funding is available in the Capital and/or Operating and Maintenance Budgets of the various departments requiring services.
Purchasing Language:
The Financial Services Department issued a Request for Qualifications (RFQS) 6100 CLMP360 for these services. The solicitation was issued on October 16th, 2023, and closed on November 15th, 2023. Of the 22 offers received, the recommended contractors submitted the best evaluated responsive offers. A complete solicitation package, including a log of offers received, is available for viewing on the City’s Financial Services website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=139547.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation.
Council Committee, Boards and Commission Action:
June 12, 2024 - To be reviewed by the Water and Wastewater Commission.
Additional Backup Information:
As a standard business practice, the City routinely engages the services of professional engineering firms to perform analysis, design, and support services associated with construction or improvement of City capital assets. Rotation List contracting allows the City to always have a group of qualified consultants available to perform a specific type of recurring work in a timely manner to meet the project and operational needs of the City.
Prior to issuing, this solicitation was reviewed by the City’s Rotation List Advisory Committee, which is made up of staff from the Financial Services Department - Corporate Procurement, Capital Procurement, the Small and Minority Business Resource Department, Transportation and Public Works Department, and other user departments. The total authorization amount, the number of firms to be recommended for selection, and the authorization amount per firm were discussed and reviewed by the Committee. Capital Procurement expects that user departments will require these services to meet current and future engineering needs.
These projects will require external engineering services to properly plan, evaluate, design, and implement. The City currently has a Large Scale Water and Wastewater Facilities Engineering Services Rotation List. It is anticipated that the contracting authority for the existing rotation list will be exhausted in the near future.
The selected firms will provide planning, studies, feasibility engineering, preliminary engineering, design, construction, project delivery support and other engineering services as necessary for any of the projects that are identified as part of the Austin Water Capital and Operation and Maintenance Budgets. Large construction projects under this rotation list will generally range in total project cost from $1,000,000 to $8,000,000.
Public impact from recurring projects on this rotation list will be assessed during design and construction phases.
A delay in contract approval could impact project completion in a timely manner, delaying current and future engineering service needs.
This request allows for the development of contracts with each of the ten recommended firms until financial authorization is expended. Initial project assignments will be based on the firm’s final ranking as determined during the Request for Qualifications evaluation (highest to lowest), the maximum cumulative contracted amount in comparison to the estimated task budget for that firm, and the firm’s qualifications and availability of expertise at time of project need. Per firm authorizations may be increased or decreased, through the life of the contract, based on the needs of a particular assignment and will follow the established rotation list policies and procedures. If the City is unsuccessful in negotiating a satisfactory agreement with a recommended firm(s), if a selected firm ceases practice during the contract period, or if the City elects to terminate its agreement with one of the selected firms, the remaining assignments will be assigned to the remaining firm(s) for the duration of the contract period.