Posting Language
Title
Authorize a contract for liquid polymer for thickening and dewatering sludge for Austin Water with Polydyne Inc., for an initial term of three years with up to two one-year extension options, for a total contract amount not to exceed $6,000,000. Funding: $900,000 is available in Austin Water’s Operating Budget. Funding for the remaining contract term is contingent upon available funding in future budgets.
Body
Lead Department
Financial Services Department.
Client Department(s)
Austin Water.
Fiscal Note
Funding in the amount of $900,000 is available in the Fiscal Year 2024-2025 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets.
Purchasing Language:
The Financial Services Department issued an Invitation for Bids solicitation IFB 2200 BYS1033 for these goods. The solicitation was issued on June 24, 2024, and closed on July 25, 2024. Of the three offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=141166.
MBE/WBE:
This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation.
Council Committee, Boards and Commission Action:
January 15, 2024- Recommended by the Water and Wastewater Commission on a 10-0 vote with one vacancy.
Additional Backup Information:
This contract will provide polymer used to thicken sludge at the Hornsby Bend Biosolids Management Plant. Currently, approximately 1,000,000 to 1,500,000 gallons of raw sludge are processed daily, and the polymer is critical to meeting process and regulatory requirements.
The contract replaces a contract expiring on September 30, 2025. The contract is being resolicited early due to low remaining contract authority. Requested authorization is based on historical spending and departmental estimates of future needs. The recommended contractor is the current provider for these goods.
If a contract is not secured, the plant will not have the capability to thicken or dewater sludge, preventing the plant from treating the raw sludge.