Posting Language
Title
Authorize execution of a contract for supplying, delivering, and installing turfgrass (sod and sprigs) for the Parks and Recreation Department and the Austin Convention Center Department with Mondo Gardens d/b/a Thomas Turfgrass, for an initial term of three years with two one-year extension options, for a total contract amount not to exceed $2,000,000. Funding: $329,114 is available in the Fiscal Year 2024-2025 Operating Budget of Parks and Recreation Department and $4,219 is available in the Fiscal Year 2024-2025 Operating Budget of Austin Convention Center Department. Funding for the remaining contract term is contingent upon available funding in future budgets.
Body
Lead Department
Financial Services Department.
Client Department(s)
Parks and Recreation Department and Austin Convention Center Department.
Fiscal Note
Funding in the amount of $329,114 is available in the Fiscal Year 2024-2025 Operating Budget of Parks and Recreation Department and funding in the amount of $4,219 is available in the Fiscal Year 2024-2025 Operating Budget of Austin Convention Center Department.
Funding for the remaining contract term is contingent upon available funding in future budgets.
Purchasing Language:
The Financial Services Department issued an Invitation for Bids solicitation IFB 8600 KMF1027 for these goods. The solicitation was issued on August 12, 2024, and closed on September 10, 2024. Of the two offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=141009.
MBE/WBE:
This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods and services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation.
Additional Backup Information:
The contract will provide the supply, delivery, and installation of turfgrass (sod and sprigs) at City-owned facilities and grounds, managed by the Parks and Recreation Department. The City maintains over 17,000 acres, including six golf courses, five cemeteries, and more than 250 facilities. Regular turfgrass repair and replacement are essential due to the wear and tear caused by frequent vehicle, pedestrian, and bicycle traffic, ongoing renovations, extreme weather, and unexpected damage.
The contract replaces a contract expiring December 21, 2024. Requested authorization is based on historical spending and departmental estimates of future needs. The recommended contractor is the current provider for these goods and services.
If the contract is not approved, community access to City facilities could be limited, resulting in reduced community usage of parks, golf courses, and other City outdoor recreational facilities.