Posting Language
Title
Authorize contracts for tree and vegetation management services for all City departments with Austin Arborist dba Austin Tree Experts; Clean Scapes Enterprises, Inc. dba Clean Scapes - Austin, LLC; Heritage Tree Care LLC dba Heritage Tree Care; Unity Contractor Services, Inc., for an initial term of two years with up to three 1-year extension options in an amount not to exceed $29,030,000. Funding: $967,667 is available in the Operating Budget of various City departments. Funding for the remaining contract term is contingent upon available funding in future budgets.
Body
Lead Department
Financial Services Department.
Client Department(s)
All City Departments.
Fiscal Note
Funding in the amount of $967,667 is available in the Fiscal Year 2024-2025 Operating Budget of various City departments.
Funding for the remaining contract term is contingent upon available funding in future budgets.
MBE/WBE:
This contract will be awarded in accordance with the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation.
Additional Backup Information:
These contracts will provide tree trimming and removal services for the City’s urban forest areas. These services include medians and roadsides, rights-of-way, line-of-sight, sidewalks, stormwater facilities and associated structures, drainage utility easements, parks, and other City properties. The contract will help to maintain the City’s tree canopy, preserve the aesthetics and healthy growing conditions of the City’s trees, provide safety for citizens and property, and maintain efficient stormwater facility operations. Work will be performed on an as-needed basis.
These contracts will replace existing contracts expiring September 9, 2025. The requested authorization amounts for this contract were determined using departmental estimates and historical spend. Three of the recommended contractors are the current providers for these services. Unity Contractor Services, Inc. is a Minority/Disadvantaged Owned Business.
An evaluation team with expertise in this area evaluated the offers and scored Austin Arborist dba Austin Tree Experts; Clean Scapes Enterprises, Inc. dba Clean Scapes - Austin, LLC; Heritage Tree Care LLC dba Heritage Tree Care; Unity Contractor Services, Inc. as the best to provide these services based on offeror experience, program, pricing, and local and small business preference.
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Contract Details: |
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Contract Term |
Length of Term |
Contract Authorization |
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Initial Term |
2 years |
$11,612,000 |
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Optional Extension 1 |
1 year |
$5,806,000 |
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Optional Extension 2 |
1 year |
$5,806,000 |
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Optional Extension 3 |
1 year |
$5,806,000 |
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Total |
5 years |
$29,030,000 |
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Note: Contract Authorization amounts are based on the City’s estimated annual usage. |