Posting Language
Title
Authorize an amendment to the 2021 Facilities - Large Facilities Indefinite Delivery/Indefinite Quantity Contract for Austin Water with HEI Civil, LLC, to increase the amount by $3,750,000, for a revised total contract amount not to exceed $18,750,000. Funding: $3,750,000 is available in the Capital Budget of Austin Water.
Body
Lead Department
Financial Services Department.
Managing Department
Austin Water.
Amount and Source of Funding
Funding is available in the Capital Budget of Austin Water.
Purchasing Language:
Contract Amendment.
MBE/WBE:
This contract was awarded in compliance with City Code 2-9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program). Current participation to date is 2.64 % MBE and 0.53 % WBE.
Prior Council Action:
March 6, 2020 - Council approved a contract with Peabody General Contraction, LLC, (now HEI Civil LLC) for FY21-FY24 Facilities & Force Main Services Indefinite Delivery/Indefinite Quantity.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500.
Council Committee, Boards and Commission Action:
May 21, 2025 - To be reviewed by the Water and Wastewater Commission.
Additional Backup Information:
This contract is for Non-Emergency Large Facility Austin Water Maintenance repairs and to supplement the Emergency Large Facility Indefinite Delivery/Indefinite Quantity (IDIQ) when the funding for these projects reached its limits. Additional funding is needed to complete the necessary work until a new contract can be solicited.
IDIQ contracts provide for an indefinite quantity of services for a fixed time and are commonly used when precise quantities of supplies or services cannot be determined.
The 2021 Facilities - Large Facilities IDIQ Contract is in its final option term, which will expire in July 2025. Due to increases in the costs of spare parts and equipment during the contract period, as well as unplanned emergency work, total authorization was depleted sooner than anticipated.