Posting Language
Title
Authorize execution of a contract for construction services for the 2025 Miscellaneous Streets Overlay Indefinite Delivery/Indefinite Quantity project, for the Transportation and Public Works Department and to be managed by Capital Delivery Services, with Alpha Paving Industries, LLC, in the amount of $8,500,000 for an initial term of one year, with up to three one-year extension options, for a total contract amount not to exceed $34,000,000. Funding: $34,000,000 is available in the Transportation and Public Work Department’s Operating Budget for Fiscal Year 2024-2025. Funding for the extension options is contingent upon available funding in future budgets.
Body
Lead Department
Financial Services Department.
Managing Department
Capital Delivery Services.
Amount and Source of Funding
Funding is available in the Fiscal Year 2024-2025 Operating Budget of the Transportation and Public Work Department.
Funding for the extension options is contingent upon available funding in future budgets.
Purchasing Language:
The Financial Services Department issued an Invitation for Bids solicitation IFB 6100 CLMC1070 for these services. The solicitation was issued on September 23, 2024, and closed on November 7, 2024. Of the three bids received, the recommended contractor submitted the lowest responsive bud. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=141466.
MBE / WBE:
This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals with 7.90% MBE and 1.27% WBE participation.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation.
Additional Backup Information:
The City is responsible for the maintenance of 8,000 lane miles of roadway within its jurisdiction. The overlay program is a critical part of this maintenance program. This contract provides the overlay services that are planned for the network. This contract will guarantee the continuation of this program within the City. Streets deteriorate with traffic and age and need to be maintained to repair the distressed areas and restore riding conditions. The overlay program provides a new surface and extends the useful life of the pavement structure. A smooth riding surface provides for safe travel with increased citizen satisfaction.
This is an Indefinite Delivery/Indefinite Quantity (IDIQ) contract which provides for an indefinite quantity of services for a fixed time, usually an initial term with extension options. They are commonly used when precise quantities of supplies or services, above a specified minimum, cannot be determined. IDIQ contracts help streamline the contract process and service delivery and allow the City the flexibility to add work as needs arise or change. As each project is defined, a specific work assignment will be assigned to the contractor who will complete the scope of work for the unit prices included in the contract. Work deadlines will be established for each work assignment.
The base bid was used to identify and determine the lowest responsive bidder and to determine contract unit prices for each bid item.
This request allows for the execution of a contract with Alpha Paving Industries, LLC, for an estimated period of one year with three one-year extensions. However, if funds for the initial term are expended staff may accelerate the extension options, but in no event will exceed the total contract amount. The extension options are subject to the agreement of both parties.
If this contract is delayed, the streets will continue to deteriorate, eventually requiring rehabilitation, which is a more expensive and disruptive option. This investment in overlaying the streets goes a long way in extending the useful serviceable life of the pavement structure.
This project will be located City wide in all Districts.