Posting Language
Title
Authorize two contracts for original equipment manufacturer parts and repair services for Galbreath, Perkins, and Stellar collection trucks for Austin Fleet Mobility Services with Peak Trailer Group, LLC d/b/a Peak Trailer Group and Texas Packer and Loader Sales, Inc. dba Texas Pack + Load, for an initial term of two years with up to three 1-year extension options, for total contract amounts not to exceed $967,395. Funding: $193,479 is available in the Operating Budget of Austin Fleet Mobility Services. Funding for the remaining contract term is contingent upon available funding in future budgets.
Body
Lead Department
Austin Financial Services.
Client Department(s)
Austin Fleet Mobility Services.
Fiscal Note
Funding in the amount of $193,479 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Fleet Mobility Services.
Funding for the remaining contract term is contingent upon available funding in future budgets.
Procurement Language:
Austin Financial Services issued an Invitation for Bids solicitation IFB 7800 MLJ1032 for these goods and services. The solicitation published on June 9, 2025, and closed on July 10, 2025. Of the two offers received, the bids submitted by the recommended contractors were the only responsive bids received. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=141891.
MBE/WBE:
This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods and services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established.
For More Information:
Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation.
Additional Backup Information:
These contracts will provide Original Equipment Manufacturer parts and repair services for City-owned Galbreath, Perkins, and Stellar collection truck bodies on an as-needed basis. The City currently owns collection trucks with Perkins, Stellar or Galbreath components that are operated by Austin Resource Recovery for the City residential collection of waste and recyclables. The parts will be used by Fleet technicians for preventive maintenance and repair services at Fleet Service Centers, and the services will supplement the repairs performed by Fleet technicians.
These two contracts will be new contracts. The requested authorization amounts were determined using departmental estimates based on historical spending.
A delay in contract approval could impact the City’s ability to repair its fleet vehicles.
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Contract Details: |
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Contract Term |
Length of Term |
Contract Authorization |
|
Initial Term |
2 years |
$386,958 |
|
Optional Extension 1 |
1 year |
$193,479 |
|
Optional Extension 2 |
1 year |
$193,479 |
|
Optional Extension 3 |
1 year |
$193,479 |
|
Total |
5 years |
$967,395 |
Note: Contract Authorization amounts are based on the City’s estimated annual usage.