Posting Language
Title
Authorize execution of three contracts for plumbing maintenance, installation, and repair services for the Building Services Department with Travis Cox Plumbing, The Brandt Companies, LLC., and 5F Mechanical Group, Inc. for an initial term of two years with up to three 12- month extension options in an amount not to exceed $4,000,000. Funding: $800,000 is available in the Building Services Operating Budget, for the remaining contract term is contingent upon available funding in future budgets.
Body
Lead Department
Financial Services Department.
Client Department(s)
Building Services.
Fiscal Note
Funding in the amount of $800,000 is available in the Fiscal Year 2024-2025 Operating Budget of Building Services.
Funding for the remaining contract term is contingent upon available funding in future budgets.
Purchasing Language:
Multiple contractors within this cooperative purchasing program were reviewed for these services. The Financial Services Department and Building Services Department have determined these contractors best meet the needs of the Building Services department to provide these services required for the City.
MBE/WBE:
Cooperative Agreement contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program) therefore, no subcontracting goals were established.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500.
Additional Backup Information:
These contracts will provide routine plumbing, preventative maintenance and repair services on an as-needed basis for facilities managed by the Building Services Department. Services to be provided include plumbing replacement and installations, additions and modifications to pipe routing, isolation valves, plumbing cleanouts, hydronic plumbing and piping, and emergency repairs. Building Services has been unable to fill vacant plumbing positions, leaving them with no in-house support to run service calls for the City facilities. Work under this contract will be done on an as needed basis, there is no guarantee of any amount of work.
These are new contracts. The requested authorization amount was determined using departmental estimates and anticipated future usage.
The BuyBoard is a cooperative purchasing association recognized under Texas procurement statutes. Cooperative associations, themselves or using a lead government, competitively solicit and award contracts that are eligible for use by other qualified state and local governments. Due to their substantial volumes, larger than any one government could achieve independently, cooperative contracts routinely include superior terms, conditions, and pricing. Use of cooperative contracts also results in lower administrative costs and time savings.
A delay in contract approval could impact needed plumbing repair work at City facilities.