Posting Language
Title
Authorize negotiation and execution of a contract for parts and repair services for Heil garbage collection truck bodies for the Fleet Mobility Services Department with Texan Waste Equipment, Inc. d/b/a Heil of Texas, for an initial term of two years with three one-year extension options, for a total contract amount not to exceed $6,001,805. Funding: $1,200,000 is available in the Fiscal Year 2024-2025 Operating Budget of the Fleet Mobility Services Department. Funding for the remaining contract term is contingent upon available funding in future budgets.
Body
Lead Department
Financial Services Department.
Client Department(s)
Fleet Mobility Services Department.
Fiscal Note
Funding in the amount of $1,200,000 is available in the Fiscal Year 2024-2025 Operating Budget of the Fleet Mobility Services Department.
Funding for the remaining contract term is contingent upon available funding in future budgets.
Purchasing Language:
Sole Source.
MBE/WBE:
Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500.
Additional Backup Information:
The contract will provide original equipment manufacturer (OEM) parts and repair services for City-owned Heil garbage collection truck bodies on an as-needed basis. The City currently owns 114 collection trucks with Heil components that are operated by Austin Resource Recovery for the collection of trash and recyclables. The parts will be used by Fleet Mobility Services Department (Fleet) technicians for preventive maintenance and repair services at Fleet Service Centers, and the services will supplement the repairs performed by Fleet technicians.
The recommended contractor is the only distributor authorized by the manufacturer to provide parts and service in the state of Texas. This contract will replace the current contract, which expires February 19, 2025. The requested authorization amounts were determined using departmental estimates based on historical spending and will allow for a small annual growth.
A delay in contract approval could impact the City’s ability to repair equipment in a timely manner, delaying City services.