Posting Language
Title
Authorize negotiation and execution of multiple cooperative contracts for vehicles and equipment through the Houston-Galveston Area Council; Sourcewell; Local Government Purchasing Cooperative, administered by Texas Association of School Boards, Inc.; General Service Administration; Omnia Partners; Texas Multiple Award Schedule; and NASPO ValuePoint, each for up to five years for total contract amounts not to exceed $386,000,000, divided among the contractors.
Body
Lead Department
Financial Services Department.
Client Department(s)
Fleet Mobility Services Department.
Fiscal Note
Funding in the amount of $58,450,000 is available in the Capital Budgets of various City departments.
Funding for the remaining contract terms is contingent upon funding in future budgets.
Purchasing Language:
Multiple cooperative purchase programs were reviewed for these goods. The Financial Services Department and Fleet Mobility Services Department have determined these cooperative purchase programs best meet the needs of the department to provide the goods required for the City.
MBE/WBE:
These procurements were reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods required for these procurements, there were no subcontracting opportunities; therefore, no subcontracting goals were established.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500.
Additional Backup Information:
These contracts will allow the Fleet Mobility Services Department to purchase new inventory and replacement vehicles, trailers, and equipment which will be added to the City’s fleet for use by various departments. The Fleet Mobility Services Department and the Office of Sustainability have collaborated to develop a process for purchasing vehicles and equipment to progress towards the City’s net-zero community-wide greenhouse gas emissions goals. This purchasing standard considers the following criteria on all vehicle and equipment purchase requests submitted to the Fleet Mobility Services Department:
• Impact of pollutant and greenhouse gas emissions
• Available technologies on the market
• Physical demands on the vehicle or equipment
• Service application, and life-cycle cost.
The Fleet Mobility Services Department recommends vehicles and equipment that use hybrid, electric, or alternative fuel (e.g. B20 biodiesel, E85 gasoline, propane) powered engines whenever possible.
The vehicles and equipment purchased on these cooperative contracts meet the purchase recommendations made by department directors, the Fleet Director, and Assistant City Managers. Assistant City Manager approval is required for all new additions to the City’s fleet inventory prior to any procurement actions. For replacement units, Fleet reviews a list of vehicles and equipment to determines eligibility for replacement based on total cost of ownership and Fleet Service Center Managers inspect each unit to determine the safety and cost effectiveness. Fleet Service Center Managers review all departmental recommendations for new inventory to ensure appropriateness for the specified use.
The contracts will replace existing contracts which expire on December 31, 2024. The requested authorization amount was determined using departmental estimates based on historical spend and anticipated future usage.
H-GAC, Sourcewell, BuyBoard, GSA Advantage, Omnia Partners, TXMAS, and NASPO ValuePoint purchasing cooperatives are cooperative purchasing associations recognized under Texas procurement statutes. Cooperative associations, themselves or using a lead government, competitively solicit and award contracts that are eligible for use by other qualified state and local governments. Due to their substantial volumes, larger than any one government could achieve independently, cooperative contracts routinely include superior terms, conditions, and pricing. Use of cooperative contracts also results in lower administrative costs and time savings.
If these contracts are not secured, new units may not be received before old units are rendered unusable, potentially creating a shortage.