Posting Language
Title
Authorize negotiation and execution of a contract for preventative maintenance and repair services for variable frequency drives for the Department of Aviation with Lelam Holdings d/b/a Climate Solutions, for an initial term of four years with up to one 1-year extension option in an amount not to exceed $878,400. Funding: $87,840 is available in the Operating Budget of the Department of Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets.
Body
Lead Department
Financial Services Department.
Client Department(s)
Department of Aviation.
Fiscal Note
Funding in the amount of $87,840 is available in the Fiscal Year 2024-2025 Operating Budget of the Department of Aviation.
Funding for the remaining contract term is contingent upon available funding in future budgets.
Purchasing Language:
The Financial Services Department issued an Invitation for Bids solicitation IFB 8100 SSC1025 for these good and services. The solicitation was issued on December 23, 2024 and closed on January 21, 2025. Of the four offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=141777.
MBE/WBE:
This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were insufficient subcontracting opportunities; therefore, no subcontracting goals were established.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation.
Council Committee, Boards and Commission Action:
March, 12, 2025 - Recommended by the Airport Advisory Commission on an 8-0-0-3 vote.
Additional Backup Information:
This contract will provide preventative maintenance, installation, and repair services for variable frequency drives (VFDs) for the Department of Aviation. VFDs are used to precisely control the speed of heating, ventilation, and air conditioning motors, reducing energy consumption and improving comfort levels within a building. This contract will further Aviation’s goals of being environmentally conscience, extend the expected lifespan of equipment, and provide consistent indoor comfort levels for employees and the traveling public.
This contract will replace the current contract which expires April 25, 2025. Estimates are based on historical usage and planned development. The recommended contractor is not the current provider for these services.
If this contract is not approved, Aviation’s ability to control energy consumption and indoor comfort may be impacted.