Posting Language
Title
Authorize execution of a contract for construction services for the Kellam Road Water Pipeline Renewal project with Cedar Hills Construction, LLC, in the amount of $1,181,531 plus a $118,153 contingency, for a total contract amount not to exceed $1,299,684.
[Note: This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals with 6.72% MBE and 0.91% WBE participation].
Body
Lead Department
Financial Services Department.
Managing Department
Capital Delivery Services.
Amount and Source of Funding
Funding is available in the Capital Budget of Austin Water.
Purchasing Language:
The Financial Services Department issued an Invitation for Bids (IFB) 6100 CLMC1026 for these services. The solicitation was issued on April 8, 2024, and closed on May 2, 2024. Of the five offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at: https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=140064.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation.
Council Committee, Boards and Commission Action:
To be reviewed by the Water and Wastewater Commission on July 17, 2024.
Additional Backup Information:
The Kellam Road Water Pipeline Renewal project is part of the Renewing Austin Program. The Renewing Austin Program is an ongoing effort to replace, and upgrade deteriorated and aging water mains with a documented history of multiple breaks and are in poor condition and impact service delivery. Austin Water’s distribution system is large and complex, consisting of approximately 3,900 miles of water mains and serving approximately one million customers and requires ongoing repair and replacement to prevent leaks and loss of valuable treated water.
The work consists of replacing approximately 1,909 linear feet of the existing 6-inch cast iron water line with 16-inch diameter PVC water mains. This project utilizes open cut and jack and bore methods for waterline installation, and it will include abandonment of an existing water line along Kellam Road and Old Kellam Road as well as repair and repaving of the road.
This project includes one allowance of $10,000 to be used to address potential contaminated soil and water remediation. An allowance is an amount that is specified and included in the construction contract or specifications for a certain item(s) of work whose details are not yet determined at the time of bidding.
Due to the potential for unknown subsurface conditions, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders to cover any unforeseen construction costs associated with the project. By authorizing the additional contingency funding, Council is authorizing any change orders within the contingency amount.
Temporary lane closures and detours during off-peak traffic hours will be in effect on streets where water service lines are replaced. The contractor will work to ensure that residents always have access to their driveways. If access cannot be maintained, written notice of limited access will be provided to the affected property owner(s) at least 24 hours in advance. There will be temporary water service interruptions during pipeline tie-in and service reconnection. Residents will be notified at least 48 hours in advance of planned service interruptions.
A delay in contract approval will impact infrastructure stability and increase the risk of lost treated water.
The contract allows 240 calendar days for completion of this project.
This project is located within zip code 78617 (District 2).