Posting Language
Title
Authorize a contract for original equipment manufacturer parts and repair services for Labrie refuse trucks for Austin Fleet Mobility Services with Reliance Environmental Truck Sales LLC d/b/a Reliance Truck & Equipment, for an initial term of three years with up to two one-year extension options in an amount not to exceed $1,798,780. Funding: $174,881 is available in the Operating Budget of Austin Fleet Mobility Services. Funding for the remaining contract term is contingent upon available funding in future budgets.
Body
Lead Department
Austin Financial Services.
Client Department(s)
Austin Fleet Mobility Services.
Fiscal Note
Funding in the amount of $174,881 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Fleet Mobility Services. Funding for the remaining contract term is contingent upon available funding in future budgets.
Procurement Language:
Sole Source.
MBE/WBE:
Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established.
For More Information:
Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500.
Additional Backup Information:
The contract will provide original equipment manufacturer (OEM) parts and repair services for the City-owned Labrie refuse truck bodies on an as-needed basis. The City’s fleet includes eight Labrie refuse trucks operated by Austin Resource Recovery. OEM parts will be used by Fleet technicians for preventive maintenance and repairs at Fleet Service Centers, and the contracted services will supplement in-house repairs.
This contract will replace the current contract, which expires May 30, 2026. The requested authorization amounts were determined using departmental estimates based on historical spending and will allow for a small annual growth. The recommended contractor is the current provider for these parts and services. The recommended contractor is the sole distributor authorized by the manufacturer to provide parts, repair services, and preventive maintenance for Labrie refuse trucks in the central Texas region.
A delay in contract approval could impact repair services resulting in extended vehicle downtime delaying solid waste collection services for residents.
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Contract Details: |
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Contract Term |
Length of Term |
Contract Authorization |
|
Initial Term |
3 years |
$1,079,268 |
|
Optional Extension 1 |
1 year |
$359,756 |
|
Optional Extension 2 |
1 year |
$359,756 |
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Total |
5 years |
$1,798,780 |
Note: Contract Authorization amounts are based on the City’s estimated annual usage.