Posting Language
Title
Authorize execution of a contract for construction services, for Austin Water and to be managed by Capital Delivery Services, for the Ivanhoe Trail Water Pipeline Renewal project with Facilities Rehabilitation, Inc., in the amount of $2,977,416, plus a $297,742 contingency, for a total contract amount not to exceed $3,275,158. Funding: Funding is available in the Capital Budget of Austin Water.
Body
Lead Department
Financial Services Department.
Managing Department
Capital Delivery Services.
Amount and Source of Funding
Funding is available in the Capital Budget of Austin Water.
Purchasing Language:
The Financial Services Department issued an Invitation for Bids IFB CLMC1055 for these services. The solicitation was issued on August 26, 2024, and closed on October 3, 2024. Of the three bids received, the recommended contractor submitted the lowest responsive bid. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at
https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=140873.
MBE / WBE:
This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals with 98.48% MBE and 1.52% WBE participation.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation.
Council Committee, Boards and Commission Action:
December 4, 2024 - To be reviewed by the Water and Wastewater Commission.
Additional Backup Information:
The Ivanhoe Trail Water Pipeline Renewal project is part of the Renewing Austin Program, an ongoing effort to replace and upgrade deteriorated and aging water mains with a documented history of multiple breaks that are in poor condition and impact service delivery.
The project includes repairing and replacing approximately 4,690 linear feet of 8-inch water main along with service lines to individual properties and associated appurtenances. The project also includes upgrading sidewalk ramps at intersections and repaving all affected streets.
This item includes one allowance of $10,000 that will be used to address contaminated soil and groundwater. An allowance is an amount that is specified and included in the construction contract or specifications for a certain item(s) of work when details are not determined at the time of bidding.
Due to the potential for encountering unknown subsurface conditions during construction, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders to cover any unforeseen construction costs associated with the project. By authorizing the additional contingency funding, Council is authorizing any change orders within the contingency amount.
The project includes lane closures and detours. The contractor will install appropriate traffic detour signs and barricades to direct traffic. The contractor will work to ensure that residents and businesses always have access to their driveways. If access cannot be maintained, written notice of limited access will be provided to the affected property owner(s) at least 24 hours in advance. In addition, there will be planned temporary water service interruptions, primarily during pipeline tie-in and service reconnection. Residents will be notified at least 48 hours in advance of planned service interruptions.
A delay in contract approval could impact the stability of the water distribution system.
The contract allows 630 calendar days for completion of this project.
This project is located within zip code 78748 (District 5).