Posting Language
Title
Authorize two contracts for OEM parts and repair services for heavy duty truck cab/chassis for Fleet Mobility Services Department with Rush Truck Centers of Texas, LP d/b/a Rush Truck Center San Antonio or Rush Truck Center of Austin and Tom Graddy Enterprises of Austin, LLC d/b/a Vanguard Truck Centers of Austin, for an initial term of three years with up to two one-year extension options for a total contract amount not to exceed $4,425,000, divided equally between the contractors or the department may choose any contractor that can provide the required parts and services. Funding: $885,000 is available in the Operating Budget of Fleet Mobility Services Department.
Body
Lead Department
Financial Services Department.
Client Department(s)
Fleet Mobility Services Department.
Fiscal Note
Funding in the amount of $885,000 is available in the Fiscal Year 2024-2025 Operating Budget of Fleet Mobility Services Department.
Funding for the remaining contract term is contingent upon available funding in future budgets.
Purchasing Language:
The Financial Services Department issued an Invitation for Bids solicitation IFB 7800 MLJ1029 for these goods and services. The solicitation was issued on February 10, 2025, and closed on March 6, 2025. Of the two offers received, the recommended contractors submitted the lowest responsive offers. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website, . This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=142090
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MBE/WBE:
This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods and services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation.
Additional Backup Information:
The contracts will provide parts and repair services for City-owned heavy duty truck cabs and chassis, including Mack, Peterbilt, and Isuzu manufactured trucks on an as needed basis. The parts will be used for repair and preventive maintenance services at Fleet Service Centers and the services will supplement the repairs performed by Fleet’s technicians.
These contracts will replace contracts which expire December 8, 2027. Fleet’s annual spend exceeded their annual authorization, therefore this replacement contract was resolicited early due to low remaining authority on the existing contract.
The requested authorization amounts were determined using departmental estimates based on historical spend. The recommended contractors are the current providers for these goods and services.
If the City is unable to secure these contracts, the City will not have a reliable and continuous source for purchasing parts and repair services for heavy duty truck cabs and chassis. In addition, the City will be forced to procure these goods and services on an as needed basis which may result in higher prices, additional operational costs, and increased vehicle downtime.