Posting Language
Title
Authorize a contract for original equipment manufacturer parts and repair services for Crane Carrier and Hino refuse truck cabs and chassis for Austin Fleet Mobility Services with Holt Truck Centers of Texas d/b/a Holt Truck Centers, for an initial term of three years with up to two one-year extension options in an amount not to exceed $2,129,885. Funding: $425,977 is available in the Operating Budget of Austin Fleet Mobility Services. Funding for the remaining contract term is contingent upon available funding in future budgets.
Body
Lead Department
Austin Financial Services.
Client Department(s)
Austin Fleet Mobility Services.
Fiscal Note
Funding in the amount of $425,977 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Fleet Mobility Services. Funding for the remaining contract term is contingent upon available funding in future budgets.
Procurement Language:
Austin Financial Services issued an Invitation for Bids solicitation IFB 7800 MLJ1041 for these goods and services. The solicitation was published on January 26, 2026, and closed on March 5, 2026. The recommended contractor submitted the only responsive offer. A complete solicitation package, including a tabulation of the bid received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=143550.
MBE/WBE:
This contract will be awarded in compliance with the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods and services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established.
For More Information:
Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation.
Additional Backup Information:
This contract will provide original equipment manufacturer parts and repair services for City-owned Crane Carrier and Hino refuse truck cab and chassis. The City currently owns a diverse fleet of refuse trucks operated by Austin Resource Recovery. The contractor will provide parts and repair services to supplement the work performed by City technicians. This contract is necessary to supply Austin Fleet Mobility Services with a reliable supply of parts and continuous repair services, which will minimize delays in maintenance and repairs for these refuse trucks.
The contract will replace an existing contract which expires July 10, 2026. The requested authorization amount was determined using departmental estimates based on historical spending, projected workload over the contract term, and allowance for small annual growth. The recommended contractor is the current provider for these parts and services.
If the City is unable to secure a contract, Austin Fleet Mobility Services may have increased vehicle downtime. Prolonged downtime of refuse vehicles can lead to broader operational impacts, including delays in sanitation services and the potential need to secure rental units to maintain sanitation service capacity.
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Contract Details: |
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Contract Term |
Length of Term |
Contract Authorization |
|
Initial Term |
3 years |
$1,277,931 |
|
Optional Extension 1 |
1 year |
$425,977 |
|
Optional Extension 2 |
1 year |
$425,977 |
|
Total |
5 years |
$2,129,885 |
Note: Contract Authorization amounts are based on the City’s estimated annual usage.