Posting Language
Title
Authorize an amendment to a contract for continued trailer parts and repair services for Austin Fleet Mobility Services with San Antonio Brake & Clutch Service Inc. d/b/a/ Lone Star Brake & Clutch, Texas Fleet Supply, to increase the amount by $270,000 for a revised total contract amount not to exceed $590,000. Funding: $72,000 is available in the Operating Budget of Austin Fleet Mobility Services. Funding for the remaining contract term is contingent upon available funding in future budgets.
Body
Lead Department
Austin Financial Services.
Client Department(s)
Austin Fleet Mobility Services.
Fiscal Note
Funding in the amount of $72,000 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Fleet Mobility Services. Funding for the remaining contract term is contingent upon available funding in future budgets.
Procurement Language:
Contract Amendment.
MBE/WBE:
This contract was awarded in compliance with the City Code Chapter 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program). For the goods and services required for this procurement, there were no subcontracting opportunities; therefore, no subcontracting goals were established.
For More Information:
Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500.
Additional Backup Information:
The contract will continue to provide original equipment manufacturer parts and repair services required to maintain the City’s trailer fleet. The City uses trailers, including flatbeds and enclosed units, to transport a wide range of cargo, such as heavy equipment, animals, glass, and other materials. Increased utilization and ongoing maintenance needs have resulted in expenditures approaching the current contract authorization.
The additional requested authorization amount is based on departmental estimates using historical spending data, current usage trends, and projected operational needs for the remainder of the contract term.
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Contract Details: |
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Contract Term |
Length of Term |
Contract Authorization |
Requested Additional Authorization |
Revised Total Authorization |
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Initial Term |
3 years |
$192,000 |
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Proposed Amendment |
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$270,000 |
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Extension 1 |
1 year |
$ 64,000 |
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Extension 2 |
1 year |
$ 64,000 |
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Total |
5 years |
$320,000 |
$270,000 |
$590,000 |
Note: Contract Authorization amounts are based on the City’s estimated annual usage.