Posting Language
Title
Authorize a contract for Proofpoint software and support, used to reduce the risk of phishing attempts, for Austin Technology Services with CDW LLC d/b/a Sirius Computer Solutions, LLC, CDW Government for an initial term of one year with up to four one-year extension options in an amount not to exceed $1,290,000. Funding: $205,000 is available in the Operating Budget of Austin Technology Services. Funding for the remaining contract term is contingent upon available funding in future budgets.
Body
Lead Department
Austin Financial Services.
Client Department(s)
Austin Technology Services.
Fiscal Note
Funding in the amount of $205,000 is available in the Fiscal Year 2026-2027 Operating Budget of Austin Technology Services.
Funding for the remaining contract term is contingent upon available funding in future budgets.
Procurement Language:
Multiple cooperative purchase programs were reviewed for these services. Austin Financial Services has determined this contractor best meets the needs of the departments to provide the services required at the best value for the City.
MBE/WBE:
Cooperative Agreement contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established.
For More Information:
Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500.
Additional Backup Information:
The contract is for Proofpoint software licensing and support services. Proofpoint Email Fraud Defense aids Austin Technology Services in implementing Domain-based Message Authentication, Reporting, and Conformance (DMARC) email security which dramatically reduces the risk of phishing attempts intended to manipulate City employees. Phishing is among one of the most common attack tools malicious actors use to gain access to employee accounts and City data, as well as to manipulate employee behavior. Proofpoint provides visibility into attack attempts and the successful operation of DMARC configurations.
This contract will replace the existing contract. The requested authorization amount is intended not only to continue supporting Austin Technology Services, but also to enable the migration of additional departments into the Proofpoint solution.
Cooperative associations, themselves or using a lead government, competitively solicit and award contracts that are eligible for use by other qualified state and local governments. Due to their substantial volumes, larger than any one government could achieve independently, cooperative contracts routinely include superior terms, conditions, and pricing. Use of cooperative contracts also results in lower administrative costs and time savings.
The contract replaces an existing contract which expires September 28, 2026. If the contract is not approved, it will dramatically limit the City’s ability to monitor the effectiveness of the security solution, recognize and respond to attack campaigns, and help keep both City employees and citizens safe.
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Contract Details: |
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Contract Term |
Length of Term |
Contract Authorization |
|
Initial Term |
1 year |
$205,000 |
|
Optional Extension 1 |
1 year |
$230,000 |
|
Optional Extension 2 |
1 year |
$255,000 |
|
Optional Extension 3 |
1 year |
$285,000 |
|
Optional Extension 4 |
1 year |
$315,000 |
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Total |
5 years |
$1,290,000 |
Note: Contract Authorization amounts are based on the City’s estimated annual usage.