Posting Language
Title
Authorize negotiation and execution of a contract for aerial images and light detection and ranging collection services for Communications and Technology Management with Fugro USA Land, Inc., for an initial term of three years with two one-year extension options, for a total contract amount not to exceed $1,200,000. Funding: $138,000 is available in the Fiscal Year 2024-2025 Operating Budget of Communications and Technology Management. Funding for the remaining contract term is contingent upon available funding in future budgets.
Body
Lead Department
Financial Services Department.
Client Department(s)
Communications and Technology Management.
Fiscal Note
Funding in the amount of $138,000 is available in the Fiscal Year 2024-2025 Operating Budget of Communications and Technology Management.
Funding for the remaining contract term is contingent upon available funding in future budgets.
Purchasing Language:
Multiple cooperative purchase programs were reviewed for these goods and services. The Financial Services Department has determined this contractor best meets the needs of Communications and Technology Management to provide these goods and services required for the City.
MBE/WBE:
Cooperative Agreements are exempt from City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500.
Additional Backup Information:
This contract will provide orthoimagery corrected aerial images and light detection and ranging collection services. City staff within multiple departments utilize this data for various planning and review purposes, such as code enforcement, drainage charge calculations, general mapping, and analysis. Updated, more comprehensive data allows for increased efficiency and better decision-making by City staff, ultimately providing better customer support. Having this contract in place will enable the City to stay attuned to the ever-changing landscape.
The Texas Department of Information Resources is a cooperative purchasing association recognized under Texas procurement statutes. Cooperative associations, themselves or using a lead government, competitively solicit and award contracts that are eligible for use by other qualified state and local governments. Due to their substantial volumes, larger than any one government could achieve independently, cooperative contracts routinely include superior terms, conditions, and pricing. The use of cooperative contracts also results in lower administrative costs and time savings.
A delay in contract approval could impact the City’s ability to maintain up-to-date data on the City’s impervious cover, impacting assessments of the City's infrastructure needs.