Posting Language
Title
Authorize a contract for construction services for the Construction, Modification, and Repair for Parking Lots/Roads Indefinite Delivery/Indefinite Quantity Contract for Austin Capital Delivery Services with Austin Constructors, LLC, in the amount of $3,000,000 for an initial term of one year, with up to four one-year extensions options, for a total contract amount not to exceed $15,000,000. Funding: $1,000,000 is available in the Capital Budget of Austin Parks and Recreation, $2,000,000 is available in the Capital Budget of Austin Facilities Management. Funding for the extension options is contingent upon available funding in future budgets.
Body
Lead Department
Austin Financial Services.
Managing Department
Austin Capital Delivery Services.
Amount and Source of Funding
Funding in the amount of $1,000,000 is available in the Capital Budget of Austin Parks and Recreation.
Funding in the amount of $2,000,000 is available in the Capital Budget of Austin Facilities Management.
Funding for the extension options is contingent upon available funding in future budgets.
Purchasing Language:
Austin Financial Services issued an Invitation for Bids solicitation IFB 6100 CLMC1108 for these services. The solicitation was issued on April 7, 2025, and closed on June 26, 2025. Of the three bids received, the recommended contractor submitted the lowest responsive bid. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at <https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=142032>.
MBE/WBE:
This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals with 5.13% MBE and 2.09% WBE participation.
For More Information:
Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation.
Additional Backup Information:
This Indefinite Delivery/Indefinite Quantity (IDIQ) is needed for the maintenance and replacement of roads, driveways, and parking lots at park facilities showing signs of deteriorating conditions. This is an IDIQ contract which provides for an indefinite quantity of services for a fixed time, usually an initial term with extension options. They are commonly used when precise quantities of supplies or services, above a specified minimum, cannot be determined. IDIQ contracts help streamline the contract process and service delivery and allow the City the flexibility to add work as needs arise or change. As each project is defined, a specific work assignment will be assigned to the contractor who will complete the scope of work for the unit prices included in the contract. Work deadlines will be established for each work assignment.
This IDIQ contract will assist Austin Parks and Recreation (APR) and Austin Facilities Management (AFM) in procuring contractors to repair, replace and maintain these amenities throughout the system. APR’s and AFM’s ability to utilize an IDIQ will provide a cost-effective approach in maintaining accessibility to parkland, City facilities and associated amenities. The IDIQ contract will greatly assist APR and AFM in maintaining and providing access to programs and facilities by streamlining the contract process and service delivery and allow staff the flexibility to add work as needs arise or change. As each project is defined, a specific work assignment will be given to the contractor who will complete the scope of work for the unit prices included in the contract. Work deadlines will be established for each work assignment.
This item includes one allowance of $10,000 to be used to obtain traffic control plans and Right-of-Way permits for work in the Right-of-Way. An allowance is an amount that is specified and included in the construction contract or specifications for a certain item(s) of work when details are not determined at the time of bidding.
The base bid was used to identify and determine the lowest responsive bidder and to determine contract unit prices for each bid item.
This request allows for the execution of a contract with Austin Constructors, LLC, for an estimated period of one year with four one-year extensions. However, if funds for the initial term are expended staff may accelerate the extension options, but in no event will exceed the total contract amount. The extension options are subject to the agreement of both parties.
A delay in approving this item may impact access to Austin Parks and Recreation facilities, parks, and programs.
This project will be located City wide in all Districts.