Posting Language
Title
Authorize three contracts for athletic and recreational uniforms for City staff and program participants with Astro Promo and Uniforms LLC d/b/a Astro Promo, ATX Screen Printing, LLC d/b/a Austin Screen Printing, and Rivercity Sportswear LLC d/b/a Rivercity Screenprinting and Embroidery, for an initial term of two years with up to three one-year extension options in an amount not to exceed $1,480,870. Funding: $74,043 is available in the Operating Budget of various City departments. Funding for the remaining contract term is contingent upon available funding in future budgets.
Body
Lead Department
Austin Financial Services.
Client Department(s)
All City Departments.
Fiscal Note
Funding in the amount of $74,043 is available in the Fiscal Year 2025-2026 Operating Budget of various City departments.
Funding for the remaining contract term is contingent upon available funding in future budgets.
Procurement Language:
Austin Financial Services issued an Invitation for Bids solicitation IFB 5000 JRN1036 for these goods and services. The solicitation was published on February 16, 2026, and closed on March 12, 2026. Of the nine offers received, the bids submitted by the recommended contractors were the lowest responsive bids received. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=143510.
MBE/WBE:
This contract will be awarded in compliance with the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established.
For More Information:
Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation.
Additional Backup Information:
These contracts are to provide athletic and recreational uniforms, such as ball caps, athletic shorts, swimsuits,
Cool DRI t-shirts, and other related clothing for various department staff and program participants that helps identify and unify participants. The ability to procure athletic and recreational apparel is essential to ensure equitable access to appropriate attire for program participants, supporting safety during youth events and field trips, and providing recognition for adult sports activities that may not otherwise offer awards. Additionally, this apparel is important for employees to move safely and comfortably while performing effectively during outdoor duties and program events.
These contracts replace a contract expiring on October 12, 2026. Requested authorization is based on historical spending and departmental estimates of future needs. The recommended contractors are not the current provider of these goods and services.
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Contract Details: |
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Contract Term |
Length of Term |
Contract Authorization |
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Initial Term |
2 years |
$592,348 |
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Optional Extension 1 |
1 year |
$296,174 |
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Optional Extension 2 |
1 year |
$296,174 |
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Optional Extension 3 |
1 year |
$296,174 |
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Total |
5 years |
$1,480,870 |
Note: Contract Authorization amounts are based on the City’s estimated annual usage.