Posting Language
Title
Authorize an amendment to a contract for continued service of the UPLAN network management and modeling software, support, and subscription services with LCG Consulting, to increase the amount by $520,000 and to extend the term by two years for a revised total contract amount not to exceed $2,479,667.
[Note: Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established].
Body
Lead Department
Financial Services Department.
Client Department(s)
Austin Energy.
Fiscal Note
Funding in the amount of $260,000 is available in the Fiscal Year 2023-2024 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets.
Purchasing Language:
Contract Amendment.
Prior Council Action:
November 1, 2012 - Council approved a supply and service contract with LCG Consulting for the purchase of the UPLAN software.
September 20, 2018 - Council approved an amendment ratifying the supply and service contract with LCG Consulting for the UPLAN software.
October 18, 2018 - Council approved an amendment to the supply and service contract with LCG Consulting for the UPLAN software.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500.
Council Committee, Boards and Commission Action:
November 13, 2023 - Recommended by the Electric Utility Commission on a vote of 7-0 with Commissioners Alvarez, Blackburn, and Seibert absent and one vacancy.
Additional Backup Information:
This amendment is for the licenses, maintenance, and support services for the UPLAN software. UPLAN is a full network management and modeling system integrating transmission data and Electric Reliability Council of Texas (ERCOT) data. Data includes load distribution factors, load forecasts, generation information, and fuel market updates. The software/database combination replicates the behavior of the ERCOT market to simulate the financial and physical operations of the entire grid. This information is critical to Austin Energy’s ability to manage load, fuel pricing, and electric power generation. This software is the main tool used to develop and analyze scenarios that form the basis of the Austin Energy Resource, Generation, and Climate Protection Plan and any associated studies. In addition, the software is used in day-to-day operations to forecast the market and model the performance of Austin Energy’s electric power generation within that forecast on a monthly basis.
Additional time is needed on the current contract while Austin Energy finalizes requirements for a competitive solicitation for a new contract.
LGC Consulting is the sole provider of the UPLAN software and its licenses, maintenance, and support services. There are no additional authorized resellers.
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Contract Details: |
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Contract Term |
Length of Term |
Contract Authorization |
Requested Additional Authorization |
Revised Total Authorization |
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Initial Term |
5 years |
$890,000 |
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$890,000 |
|
Contract Amendment |
|
$59,000 |
|
$59,000 |
|
Contract Amendment |
1 year |
$67,000 |
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$67,000 |
|
Contract Amendment |
5 years |
$865,000 |
|
$865,000 |
|
Contract Amendment |
|
$57,000 |
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$57,000 |
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Contract Amendment |
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$21,667 |
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$21,667 |
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Proposed Amendment |
2 years |
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$520,000 |
$520,000 |
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Total |
13 years |
$1,959,667 |
$520,000 |
$2,479,667 |
Note: Contract Authorization amounts are based on the City’s estimated annual usage.