Posting Language
Title
Authorize a contract for pest control services for Austin Aviation with Rentokil-Terminix, for an initial term of three years with up to two one-year extension options in an amount not to exceed $671,561. Funding: $45,834 is available in the Operating Budget of Austin Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets.
Body
Lead Department
Austin Financial Services.
Client Department(s)
Austin Aviation.
Fiscal Note
Funding in the amount of $45,834 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Aviation.
Funding for the remaining contract term is contingent upon available funding in future budgets.
Procurement Language:
Austin Financial Services issued an Invitation for Bids solicitation IFB 8100 JLA1001 for these goods and services. The solicitation was published on December 29, 2025, and closed on February 5, 2026. Of the six offers received, the bid submitted by the recommended contractor was the lowest responsive bid received. A complete solicitation package, including a tabulation of the bid received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=143569.
MBE/WBE:
This contract will be awarded in compliance with the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the service required for the solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established.
For More Information:
Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation.
Council Committee, Boards and Commission Action:
April 8, 2026 - Recommended by the Airport Advisory Commission on a 9-0 vote.
Additional Backup Information:
The contract will provide pest control services, which are essential for maintaining the continuous operational integrity and public safety of the Austin-Bergstrom International Airport facilities. The contractor will implement an Integrated Pest Management program as a strategy for the control of pests, which is a balanced, tactical approach to pest control, providing pest prevention practices rather than go directly to using pesticides or trap devices such as glue boards. It involves anticipating pest outbreaks, preventing potential damage and careful limited use of chemical and biological pesticides. The contractor will prevent and eliminate pests inside the airport terminal and other airport facilities to minimize potential disruptions to business.
The proposed contract will replace a contract which expires July 4, 2026. The recommended contractor is not the current provider of these services. The requested authorization estimates were determined based on historical, current, and projected spending data.
If a contract is not approved, Austin Aviation will not be able to ensure there is a reliable source for pest control services and ensure that facilities are maintained according to the Integrated Pest Management program and ensure that health regulations are maintained for airport terminal operations.
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Contract Details: |
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Contract Term |
Length of Term |
Contract Authorization |
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Initial Term |
3 years |
$364,100 |
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Optional Extension 1 |
1 year |
$146,410 |
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Optional Extension 2 |
1 year |
$161,051 |
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Total |
5 years |
$671,561 |
Note: Contract Authorization amounts are based on the City’s estimated annual usage.