Posting Language
Title
Authorize a contract for data storage licenses, maintenance, and support services for Austin Technology Services with Freeit Data Solutions Inc., for an initial term of three years with up to two one-year extension options in an amount not to exceed $7,000,000. Funding: $1,400,000 is available in the Operating Budget of Austin Technology Services. Funding for the remaining contract term is contingent upon available funding in future budgets.
Body
Lead Department
Financial Services Department.
Client Department(s)
Austin Technology Services.
Fiscal Note
Funding in the amount of $1,400,000 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Technology Services.
Funding for the remaining contract term is contingent upon available funding in future budgets.
Purchasing Language:
Multiple cooperative purchase programs were reviewed for these goods and services. The Financial Services Department has determined that this contractor best meets the needs of Austin Technology Services to provide these services required for the City.
MBE/WBE:
Cooperative Agreement contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500.
Additional Backup Information:
The contract will provide licenses, maintenance, and support services for the Pure Storage Evergreen One data storage platform which provides robust, secure, high-performance storage systems to support critical operations, including hosting criminal justice data.
The current storage platform is nearing end-of-life and poses increasing risks related to system reliability, performance degradation, and security vulnerabilities. To ensure continuous support for Police, Fire, and other public safety agencies, Austin Technology Services proposes replacing the legacy storage platform with Pure Storage Evergreen One. This modern, storage-as-a-service solution provides enhanced performance, scalability, and security while reducing operational complexity and ensuring compliance with data retention and protection standards.
This is a new contract, and estimates are based on the data storage needs of the City’s public safety agencies.
The Texas Department of Information Resources is a cooperative purchasing association recognized under Texas procurement statutes. Cooperative associations, themselves or using a lead government, competitively solicit and award contracts that are eligible for use by other qualified state and local governments. Due to their substantial volumes, larger than any one government could achieve independently, cooperative contracts routinely include superior terms, conditions, and pricing. Use of cooperative contracts also results in lower administrative costs and time savings.
If this contract is not approved, law enforcement and emergency responders may lose access to vital case data or digital evidence.
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Contract Details: |
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Contract Term |
Length of Term |
Contract Authorization |
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Initial Term |
3 years |
$2,140,000 |
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Optional Extension 1 |
1 year |
$820,000 |
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Optional Extension 2 |
1 year |
$883,000 |
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Total |
5 years |
$3,843,000 |
Note: Contract authorization amounts are based on the City’s estimated annual usage.