Posting Language
Title
Authorize a contract for automotive batteries and repair parts for Austin Fleet Mobility Services with Arnold Oil Company of Austin LP d/b/a A-Line Auto Parts or Arnold Oil Company of Austin, for an initial term of two years with up to three one-year extension options in an amount not to exceed $3,302,550. Funding: $45,869 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Fleet Mobility Services. $660,510 is available in the Fiscal Year 2026-2027 Operating Budget of Austin Fleet Mobility Services. Funding for the remaining contract term is contingent upon available funding in future budgets.
Body
Lead Department
Austin Financial Services.
Client Department(s)
Austin Fleet Mobility Services.
Fiscal Note
Funding in the amount of $45,869 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Fleet Mobility Services.
Funding in the amount of $660,510 is available in the Fiscal Year 2026-2027 Operating Budget of Austin Fleet Mobility Services.
Funding for the remaining contract term is contingent upon available funding in future budgets.
Procurement Language:
Multiple contractors within this cooperative purchasing program were reviewed for these goods. Austin Financial Services and Austin Fleet Mobility Services have determined this contractor best meets the needs of Austin Fleet Mobility Services to provide these goods required for the City.
MBE/WBE:
Cooperative Agreement contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established.
For More Information:
Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500.
Additional Backup Information:
This contract will provide automotive batteries and repair parts to the City’s fleet automotive vehicles and equipment needed to support City operations. The related repair products include but are not limited to head lamps, wiper blades, and filters. Using dependable products helps maintain the vehicles and equipment in good operating condition, lowers maintenance costs, and extends the lifecycle of vehicles and equipment.
The contract will replace a contract which expires November 30, 2026. The requested authorization amounts for this contract were determined using departmental estimates based on historical spending, forecasted usage over the contract term, and anticipated price increases. The recommended contractor is the current provider for these goods.
The Texas Association of School Boards, Inc. (BuyBoard) is a cooperative purchasing association recognized under Texas procurement statutes. Cooperative associations, themselves or using a lead government, competitively solicit and award contracts that are eligible for use by other qualified state and local governments. Due to their substantial volumes, larger than any one government could achieve independently, cooperative contracts routinely include superior terms, conditions, and pricing. Use of cooperative contracts also results in lower administrative costs and time savings.
If the City is unable to secure a contract, Austin Fleet Mobility Services will be unable to obtain needed automotive batteries and parts in a timely manner, resulting in increased vehicle downtime and broader operational impacts across all City departments utilizing automotive vehicles.
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Contract Details: |
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Contract Term |
Length of Term |
Contract Authorization |
|
Initial Term |
3 years |
$1,981,530 |
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Optional Extension 1 |
1 year |
$660,510 |
|
Optional Extension 2 |
1 year |
$660,510 |
|
Total |
5 years |
$3,302,550 |
Note: Contract Authorization amounts are based on the City’s estimated annual usage.