Posting Language
Title
Authorize an amendment to a contract for web-based services that manage the testing, maintenance, and repair reports required for all fire safety systems for Austin Fire with Brycer, LP, to increase the amount by $750,000 for a revised total contract amount not to exceed $2,756,000. Funding: $162,000 is available in the Operating Budget of Austin Fire. Funding for the remaining contract term is contingent upon available funding in future budgets.
Body
Lead Department
Austin Financial Services.
Client Department(s)
Austin Fire.
Fiscal Note
Funding in the amount of $162,000 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Fire. Funding for the remaining contract term is contingent upon available funding in future budgets.
Procurement Language:
Contract Amendment.
MBE/WBE:
This contract was awarded in compliance with the City Code2-9BMinority-Owned and Women-Owned Business Enterprise Procurement Program) with no subcontracting opportunities identified; therefore, no subcontracting goals were established.
Prior Council Action:
May 5, 2022 - Council approved a contract for a web-based management of a fire safety system with Brycer, LP.
For More Information:
Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500.
Council Committee, Boards and Commission Action:
May 5, 2022 - Council approved a contract for a web-based management of a fire safety system with Brycer, LP.
Additional Backup Information:
The amendment will allow Austin Fire to continue using The Compliance Engine, a web-based service that manages the testing, maintenance, and repair reports required for all fire safety systems within the municipality. The system works with third-party inspection companies to obtain inspection reports for thousands of property owners/management companies. Increased authorization is needed because demand for compliance reporting and tracking of fire safety systems in commercial and multi-residential properties has grown and will continue to grow as the City expands, necessitating additional use of the web-based system and services.
Brycer, LP is providing proprietary technology and business processes that are unique to their company. The services include exclusive fire code compliance technology, a technical database specifically developed for Austin Fire, and detailed tracking of all commercial properties within the City for fire system compliance. Other vendors cannot provide these services due to the innovative technology and in-depth database tracking system developed for Austin Fire.
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Contract Details: |
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Contract Term |
Length of Term |
Contract Authorization |
Requested Additional Authorization |
Revised Total Authorization |
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Initial Term |
5 years |
$1,928,000 |
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$1,928,000 |
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Contract Increase |
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$78,000 |
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$78,000 |
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Proposed Amendment |
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$750,000 |
$750,000 |
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Total |
5 years |
$2,006,000 |
$750,000 |
$2,756,000 |
Note: Contract Authorization amounts are based on the City’s estimated annual usage.