Posting Language
Title
Ratify a contract for moving services for industrial and warehouse material for Austin Energy with Expert Relocation Systems, LLC, in the amount of $668,854. Funding: $668,854 was available in the Operating Budget of Austin Energy.
Body
Lead Department
Financial Services Department.
Client Department(s)
Austin Energy.
Fiscal Note
Funding was available in the Fiscal Year 2024-2025 Operating Budget of Austin Energy.
Purchasing Language:
Ratification.
MBE/WBE:
This contract is exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500.
Additional Backup Information:
This contract was required to relocate utility equipment and materials from five Austin Energy facilities to their new Cameron Warehouse. Prompt relocation was necessary to consolidate inventory into a secure, centralized location to support construction and maintenance efforts across the Austin Energy service territory.
A formal, competitive solicitation process for moving services was initiated; however, these solicitations were cancelled due to the critical timeline for Austin Energy’s relocation. The Financial Services Department conducted an informal competitive process and selected Expert Relocation Systems, LLC, as the provider offering the best value to the City.
Given the urgent nature of the facility relocation and the limited time available to complete the move, the contract was executed prior to Council approval.