Posting Language
Title
Authorize a contract for the ethics electronic filing system for the Austin City Clerk’s Office with RFD & Associates Inc. for an initial term of two years in an estimated amount of $495,000 with up to three 1-year extension options each in an estimated amount of $247,500 for a total contract amount not to exceed $1,237,500. Funding: $247,500 is available in the Fiscal Year 2026-2027 Operating Budget of the Austin City Clerk’s Office. Funding for the remaining contract term is contingent upon available funding in future budgets.
Body
Lead Department
Austin Financial Services.
Client Department(s)
Austin City Clerk’s Office.
Fiscal Note
Funding in the amount of $247,500 is available in the Fiscal Year 2026-2027 Operating Budget of the Austin City Clerk’s Office. Funding for the remaining contract term is contingent upon available funding in future budgets.
Procurement Language:
Multiple cooperative purchase programs were reviewed for these services. Austin Financial Services has determined this contractor best meets the needs of the Austin City Clerk’s Office to provide these services required for the City.
MBE/WBE:
Cooperative Agreement contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established.
For More Information:
Direct questions regarding this Recommendation for Council Action to Austin Financial Services – Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500.
Additional Backup Information:
This contract will provide licensing, support, and enhancements to the ethics electronic filing system.
The Texas Ethics Commission (TEC) provides a filing system developed by RFD & Associates Inc. designed for Texas-specific campaign finance filing mandates required of local candidates and political action committees to local governmental entities.
This contract is required for the City ...
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