Posting Language
Title
Authorize negotiation and execution of a contract for Rightfax managed services with Open Text Corporation d/b/a Open Text Inc., for a term of five years, in an amount not to exceed $500,000.
[Note: Sole source contracts are exempt from the City Code Chapter 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established].
Body
Lead Department
Financial Services Department.
Client Department(s)
Communications and Technology Management.
Fiscal Note
Funding in the amount of $80,905 is available in the Fiscal Year 2023-2024 Operating Budget of Communications and Technology Management. Funding for the remaining contract term is contingent upon available funding in future budgets.
Purchasing Language:
Sole Source.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov <mailto:FSDCentralProcurementRCAs@austintexas.gov> or 512-974-2500.
Additional Backup Information:
The contract will provide cloud-based services that will allow the city to move its fax infrastructure from on-premise to Open Text’s cloud solution. Rightfax managed services will reduce the City’s overall costs compared to maintaining an on-premises solution and improve data security. RightFax is the current fax solution used by the City.
OpenText is the exclusive contractor that offers RightFax managed services.