Posting Language
Title
Authorize award of a contract with Ergon Asphalt & Emulsions Inc. to provide asphalt emulsion products, for a term of five years in an amount not to exceed $6,250,000.
(Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established).
Body
Lead Department
Financial Services Department.
Client Department(s)
Public Works.
Fiscal Note
Funding in the amount of $937,500 is available in the Fiscal Year 2021-2022 Operating Budget of Public Works. Funding for the remaining contract term is contingent upon available funding in future budgets.
Purchasing Language:
The Financial Services Department issued an Invitation for Bids (IFB) 6200 PAT1049 for these goods. The solicitation was issued August 9, 2021 and it closed on September 7, 2021. Of the two offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents <https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=135584>.
For More Information:
Respondents to this solicitation, and their representatives, shall continue to direct inquiries to the solicitation’s Authorized Contact Person: Paul Trimble, at 512-974-1714 or paul.trimble@austintexas.gov <mailto:paul.trimble@austintexas.gov.>.
Additional Backup Information:
The contract will provide asphalt emulsion products to be used for general street maintenance, such as pothole repairs, spot-paving level-up, utility cut repairs, and annual service plans associated with overlays and seal coat resurfacing. Asphalt emulsion products are environmentally friendly, water-based materials that can be used at low temperatures to reduce emissions, fumes, and energy needs. The City performs maintenance on approximately 10% of the roadway network each year and the use of asphalt emulsion products form a major portion of this maintenance effort.
The recommended contractor is the current provider for these products. The contract will replace a contract which expires on February 27, 2022. The requested authorization amount is based upon historical spend and anticipated usage.
Strategic Outcome(s)
Strategic Outcome(s):
Mobility.