Posting Language
Title
Authorize award of a multi-term contract with AVI Systems, Inc. to provide a video wall upgrade and related maintenance for Austin Energy’s Systems Control Center, for up to 10 years for a total contract amount not to exceed $1,900,000.
(Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established).
Body
Lead Department
Financial Services Department
Client Department(s)
Austin Energy
Fiscal Note
Funding in the amount of $1,500,000 is available in the Fiscal Year 2021-2022 Capital Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets.
Purchasing Language:
The Financial Services Department issued an Invitation for Bids (IFB) 1100 SMB1015 for these goods and services. The solicitation was issued on October 4, 2021, and it closed on October 26, 2021. Of the two offers received, the recommended contractor submitted the only responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents <https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=134469>.
For More Information:
Respondents to this solicitation, and their representatives, shall continue to direct inquiries to the solicitation’s Authorized Contact Person: Sandy Brandt, at 512-974-2870 or Sandy.Brandt@austintexas.gov <mailto:Sandy.Brandt@austintexas.gov>.
Council Committee, Boards and Commission Action:
January 10, 2022 - The Electric Utility Commission meeting was cancelled due to lack of quorum.
Additional Backup Information:
The contract is for the equipment, installation, and associated maintenance to replace the video display wall at Austin Energy’s Systems Control Center. The video display wall provides 24/7 situational awareness for control center system operations to monitor utility Supervisory Control and Data Acquisition, identify outages and potential threats and respond in emergencies. This service is necessary for safely and reliably operating and managing the transmission and distribution system throughout the Austin Energy service territory. This video wall upgrade will provide fast, reliable hardware and software to provide a common operating picture that makes critical information easy to access and act upon. The existing video wall equipment is beyond end of life and can no longer be serviced.
Contract Detail:
Contract Length Contract
Term of Term Authorization
Initial Term 5 yrs. $1,660,000
Optional Extension 1 5 yrs. $ 240,000
TOTAL 10 yrs. $1,900,000
Note: Contract Authorization amounts are based on the City’s estimated annual usage.
Strategic Outcome(s)
Strategic Outcome(s):
Government that Works for All.