Posting Language
Title
Authorize an amendment to a contract for continued inspections, maintenance, and repair services for fire alarm systems, fire suppression systems, and fire alarm monitoring services with Johnson Controls Fire Protection LP, to increase the amount by $5,000,000, for a revised total contract amount not to exceed $15,000,000.
[Note: This contract was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C (Minority Owned and Women Owned Business Enterprise Procurement Program). For the services required for this contract, there were no subcontracting opportunities; therefore, no subcontracting goals were established].
Body
Lead Department:
Financial Services Department.
Client Department(s):
All City Departments.
Fiscal Note:
Funding in the amount of $1,081,250 is available in the Fiscal Year 2022-2023 Operating Budget of various City departments. Funding for the remaining contract term is contingent upon available funding in future budgets.
Purchasing Language:
Contract Amendment.
Prior Council Action:
June 4, 2020 - Council approved the original contract, item 12, on a 10-0 vote with Council Member Harper-Madison off the dais.
For More Information:
Inquiries should be directed to Erin D’Vincent, at 512-974-3070 or Erin.DVincent@austintexas.gov <mailto:Erin.DVincent@austintexas.gov>.
Additional Backup Information:
The contract with Johnson Controls Fire Protection LP was effective July 2020. Since the start of this contract, the City has had an increased need for these services because of expansion projects, remodels, aging buildings, and aging equipment.
The Department of Aviation (Aviation) has continued to expand its existing terminal and has added two new multiple level facilities that were not part of the original estimate. There are also four major projects in the pipeline that will increase the system count and device counts significantly. Aviation is also performing additional in-house remodel activities that require device relocation, additions, and re-programming as well as an increase in system and device failures due to aging equipment and infrastructure.
The Austin Convention Center has aging equipment and infrastructure, requiring an increase in preventative maintenance and repairs.
This contract provides inspection, testing, maintenance, and repair of fire alarm, fire suppression systems, and alarm monitoring for various City buildings, as well as system upgrades and new system installations when necessary. Maintenance services occur on a monthly, quarterly, or semi-annual basis or performed as needed. Services provided under this contract comply with all applicable State, City, and National Fire Protection Association guidelines as they relate to maintenance, repair, and inspections of life safety systems.
Failure to approve the proposed amendment may result in fire alarm and fire suppression systems at City facilities not being fully operational or in compliance with Texas State Administrative Code, Chapter 551, Fire Alarms, Detection Systems, and Sprinkler Systems.
Strategic Outcome(s)
Strategic Outcome(s):
Safety.