Posting Language
Title
Authorize negotiation and execution of a contract for golf course equipment replacement parts with Coufal-Prater Equipment LLC d/b/a United Ag & Turf, for up to five years for a total contract amount not to exceed $625,000.
[Note: Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established].
Body
Lead Department
Financial Services Department.
Client Department(s)
Parks and Recreation Department.
Fiscal Note
Funding in the amount of $125,000 is available in the Fiscal Year 2023-2024 Operating Budget of the Parks and Recreation Department.
Funding for the remaining contract term is contingent upon available funding in future budgets.
Purchasing Language:
Sole Source.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500.
Additional Backup Information:
This contract will provide the Golf Division for the Parks and Recreation Department with replacement parts for existing equipment, most of which is John Deere equipment. The Golf Division utilizes this equipment to maintain the City’s six golf courses for the enjoyment of the City’s residents.
This contract will replace the current contract set to expire April 4, 2024. The requested authorization is based on historical spend and departmental estimates of future needs. The recommended contractor is the current provider for these goods. Coufal-Prater Equipment LLC d/b/a United Ag & Turf is the sole supplier of John Deere Core golf equipment and core parts for central Texas.
A delay in contract approval could impact the Golf Division’s ability to properly maintain its equipment.